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Download QuickBooks Migration Tool: Comprehensive Guide

Do you want a faster way to transfer your QB Desktop data to a new computer? You can download QuickBooks Migration Tool and execute it to transfer all your QB data to the new system in no time. This advanced tool has become immensely popular in recent times. 

Furthermore, the QB Migration Tool is highly reliable and you can operate it through a simple procedure. All your data remains protected during the migration process, and you can immediately start running various operations on the transferred data. 

how to download quickbooks migration tool

By reading this document, you can learn all the technical aspects of this tool, including its correct execution process for a smooth data transfer. 

The QuickBooks Desktop Migration Tool is a highly advanced utility that has become very popular among users. You can read the following points to easily understand the main features of this tool: 

  • You can use this tool if you are using the 2018 (or subsequent) QuickBooks edition. 
  • The tool is capable of automatically downloading and installing the relevant QB Desktop version on your new computer. Furthermore, it will promptly transfer your QB data files and integrate them with the newly installed QB Desktop version. 
  • The migration tool won’t reformat your system drive, and no other files will be affected during the data transfer process.

You now have a good understanding of the migration tool. Let’s move to the next section to learn all the essential technical conditions that need to be fulfilled before using this tool. 

Do This Before Running the QB Desktop Migration Tool 

You must satisfy the following requirements before running the QB Migration Tool:

  • Your new computer should have a robust and uninterrupted connection to the Internet. An excellent Internet service connection will ensure the smooth execution of the data transfer process.
  • The migration tool can transfer 64-bit QB Desktop files (2022 and 2023 editions) only to a 64-bit computer. Therefore, you must ensure that the new system has a 64-bit processor.
  • You must have a modern USB (Universal Serial Bus) flash drive with a free space of up to 250 MB. This much free space is needed in the USB flash drive to ensure effective and reliable storage of all your QB Desktop files.

Once you have fulfilled the requirements stated above, you can go to the next section to download and execute the migration tool.

The Right Way to Run Intuit QuickBooks Migration Tool

Here are the steps that you must carefully execute to transfer all your data using the Intuit QuickBooks Migration Tool:

1. Copy QB data from the old computer to the USB drive

In this step, you should attach the USB flash drive to the old computer so that QB data can be copied. Here are the points that mention the relevant process: 

  • Open the QB Desktop window on the old computer and go to the File menu.
  • Carefully choose the Utilities tab and immediately click the Move QuickBooks to another computer option.
move quickbooks to another computer
  • At this point, click the I’m Ready button and create a strong one-time password. You should write down this password because you will need to use it in the next step.
  • After that, follow the instructions shown on the screen to choose the attached USB flash drive.
  • Finally, all the QB Desktop data will be copied to the attached USB flash drive.

Now, disconnect the USB flash drive from the old computer and move to the following step. 

2. Transfer QB data to the new computer from the USB drive

In this step, you will run the migration tool to transfer QB data from the USB flash drive to the new system. Here are the points that you must follow:

  • You should fix the USB flash drive to the new computer. The QB Migration Tool won’t automatically launch due to Windows security program restrictions. 
  • You should access the USB flash drive folder to view all the saved files. After that, identify and double-click the icon of the Move_QuickBooks.bat file. 
usb flash drive folder
  • At this point, the QB Migration Tool will launch, and you must type the one-time password that you created in the previous step.
  • Now, click the Let’s Go button to start the execution process of the QB Migration Tool. 
  • After you have finished the execution process, all your QB data will be moved to the new computer. The speed of the execution process depends on the size of QB data files and the stability of the Internet connection.

(b) The QB Migration Tool will erase all files from the USB flash drive after the data transfer process is completed. However, the files will remain on your old computer. You should rename all the data files present on the old computer to avoid any confusion.

Now, let’s go to the next section to review certain technical limitations related to the migration tool. 

Let’s Know the Limitations of QuickBooks Migration Wizard 

The QuickBooks Migration Wizard does not transfer all your data to the new computer. Here’s the table that explains what gets moved to the new system and what doesn’t:

The Tool Will Copy: The Tool Won’t Copy: 
QB Desktop Installation Details and Last Accessed 3 Company FilesMulti-User Setup Configuration
Letters, Templates, and ReportsQB Payroll and Payment Services
Printer Settings and Spell CheckerIntuit Data Protect (IDP) 
Financial Statement Designer, Business Planner, and Cash Flow ProjectorOlder QB Company Files 
Loan Manager, Advanced Reports, and Statement WriterBackup Company Files 

Now, read the next section to know what additional steps you need to take after running the QB migration process.

Here’s What to Do After Running the QB Migration Tool

As stated earlier, the QB Migration Tool doesn’t transfer all your data to the new computer. Therefore, you will need to execute certain additional steps to fully configure QB Desktop data and services. Here are the points that explain what you should do:

  • You should transfer all the remaining QB company files to the new computer.
  • It is recommended that you create a fresh backup company file on the new system.
  • You will also need to set up additional services, such as QB payroll and Intuit Data Protect (IDP).

However, if you find QuickBooks migration failed unexpectedly, you will need to troubleshoot it.


In this comprehensive blog, you have learned how to download the QuickBooks Migration Tool and read its simplest execution process to transfer QB data to the new computer. Moreover, you have read all the major technical aspects related to this tool. If you need further information or help, connect with our experienced A2AutoCare’s experts and get your personalized QB Consulting Services.

1. What is the main purpose of the QB Migration Tool?

The QB Migration Tool is utilized to transfer QB Desktop data from one computer to another computer. Users execute this tool when they want to move their data to an upgraded computer, usually every few years.

2. How long does it take to transfer data using the QB Migration Tool?

The speed of the execution of the QB Migration Tool depends on several factors, such as Internet connection, the size of the company files, and the system configuration. 

3. Are there any limitations on the data that can be transferred through the QB Migration Tool?

The QB Migration Tool can transfer only the last three company files that you have accessed on the old system. Furthermore, it won’t move payroll and payment configuration as well as multi-user configuration settings. 

4. Do users need any extra technical devices to run the QB Migration Tool?

Users should possess a USB flash drive with a free space of up to 250 MB to store the QB data. Moreover, a robust Internet connection is crucial to run the QB Migration Tool. 

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