QuickBooks allows you to create templates for invoices, estimates, reports, and financial statements. Sometimes, however, you may find QuickBooks template not printing correctly, causing multiple difficulties when completing crucial business projects.
You may witness lines and borders printing irregularly on various forms and invoices. Moreover, incorrect graphics and font size can cause printing issues in multiple reports, invoices, and estimates. Fortunately, you can quickly fix all these problems using effective tactics.
Let’s continue our journey into this article to know why you can’t print the template correctly in QB and how to fix that.
If you need prompt technical assistance to get the QuickBooks template printing correctly, dial 1(800) 780-3064 to connect with a QB professional.
Why Do You Face Problems When Printing QB Templates?
You can find QuickBooks template not printing correctly due to the following reasons:
- Outdated printer drivers.
- Imprecise printer setup configuration in QuickBooks.
- Improper image format when printing forms as PDFs.
- Obsolete version of QuickBooks Desktop.
- Corruption in the QB company file.
- Interference from third-party security software.
Now, let’s go to the next section to understand some quick fixes for this issue.
Quick Hacks to Fix Improper Template Printing in QuickBooks
Here is the table that illustrates some really practical and quick solutions for QuickBooks template not printing correctly:
| Main Indications | Easy Resolutions |
| Printed invoices do not have lines or borders. | Reconfigure printer setup. |
| Insufficient data for an image error message. | Convert the image format. |
| The sample print does not tally with blank checks. | Install Adobe Reader updates. |
| Custom templates are not showing on printed invoices. | Utilize a different template. |
| Distorted printing of invoices. | Repair QuickBooks PDF printing components. |
Let’s go to the following section to learn comprehensive troubleshooting methods for this problem.
6 Easy Fixes For QuickBooks Template Not Printing Correctly
Before carrying out the instructions given to fix the QuickBooks template not printing correctly, you should install the latest QuickBooks Desktop updates.
This will install the latest components and bug fixes on your computer and help with troubleshooting the issue.
Once done, go ahead and implement different methods discussed below in the precise order.
1. Revise the Printer Setup Configuration
Sometimes, lines and borders print appear on some invoices during printing but not others. You need to reconfigure the printer setup to fix this issue. Here’s how to do so:
- Open QB Desktop and promptly select File.
- Choose Print Forms, after which you will need to select Invoices.
- At this point, you should choose the relevant invoice that you need to print.
- Tap OK and mark the Do not print lines around each field checkbox.
- Click Print to successfully print the invoice using the revised settings.
If you still notice the QuickBooks template not printing correctly, utilize the next solution.
2. Change the Image Format Of the Template
You may need to modify the image format of your template if you receive insufficient data for an image error. Generally, this error occurs when printing invoices as PDFs. Here’s how you can use an image editing program to modify the image format:
- Firstly, open your QB Desktop application and go to List.
- Choose Templates, after which you need to double-click the relevant template icon.
- Tap the Layout Designer button and choose the image.
- Click OK and choose a photo editing software, such as Microsoft Paint.
- At this point, save the image using a different image format. For example, you can use ‘.JPG’ if the original image format is ‘.BMP’.
- Move back to QB Desktop and go to Templates.
- Select Layout Designer and add the image in the new format with relevant customization.
- Finally, you can print the template effortlessly.
Is the QuickBooks template not printing correctly even now? If so, consider switching to another template as detailed below.
3. Utilize a New Template For the Invoice
When you note that custom templates are not showing up on emailed and printed invoices, you need to switch to a fresh template. Here’s how you can select a new template:
- Go to the Gear icon in QB Desktop and choose Customs Forms Style.
- Click the New Style button, after which you should choose Invoice.
- Move to the Design tab and tap the Change Up the Template option.
- At this point, choose any suitable invoice template.
- Tap Done, after which you can email and print invoices successfully.
If you find QuickBooks template not printing correctly even after choosing a fresh template, consider repairing your company file as outlined below.
4. Resolve Data Damage in the Company File
Corruption in your company file can trigger difficulties when you save and print invoices. You have to fix all the data damages by using the verify and rebuild data tool. Once you have erased all the company file corruption, you can assign templates to invoices and print them successfully.
If, however, you still note QuickBooks template not printing correctly, try updating printer drivers as discussed below.
5. Install the Latest Printer Driver Updates If QuickBooks Template Not Printing Correctly
You may not be able to print various invoices if you are using outdated printer drivers. Essentially, printer drivers convert digital data into a format that printers can understand, helping you print invoices. Here’s how you should update printer drivers:
- Firstly, tap the Start menu and type Device Manager in the search box.
- Now, click the Device Manager icon, and after that, you need to go to the Device Manager window.
- At this point, choose the Printers option.
- Identify your printer icon and right-click it to select Update Driver.
- Next, click the Search Automatically For Driver Updates option.
- If Windows can find the relevant printer driver updates, follow the steps to install those updates. Otherwise, access your printer manufacturer’s website to install updates.
- Finally, you will be able to print various invoices effortlessly.
Is the QuickBooks template not printing correctly even after updating printer drivers? If that’s the case, consider fixing PDF components in the QB program as detailed below.
6. Utilize the QuickBooks PDF & Print Repair Tool
You won’t be able to print invoice templates in PDF if certain components in QuickBooks are corrupted. The best way to repair PDF components is to use the QuickBooks PDF & Print Repair Tool. Here’s what you should do:
- First of all, you have to download and install the latest version of QuickBooks Tool Hub.
- Now, double-click the QuickBooks Tool Hub icon to select the Program Problems menu.
- Click the QuickBooks PDF & Print Repair Tool icon to start the repair process for PDF components.
- Once PDF components are repaired using this tool, go to QB Desktop and print invoices effortlessly.
Winding Up
In this all-inclusive technical guide, we have learnt various methods to fix it if you find QuickBooks template not printing correctly. Hopefully, you can now print templates effectively for various business projects.
If, however, you are still experiencing tremendous difficulties, or if you have a query, connect with a QuickBooks consultant.
Common Queries On QuickBooks Desktop Templates
Why do I face QuickBooks Invoice Template Issues?
Some common reasons behind QuickBooks template not printing correctly are outdated printer drivers and faulty PDF components. Additionally, corruption in the company file can trigger these problems.
How do you Fix Invoice Formatting Issues With QuickBooks?
You can resolve QuickBooks template not printing correctly by updating printer drivers, installing QB updates, and repairing PDF components. Moreover, you can disable the firewall to fix invoice formatting issues.
Why are checks not printing in proper alignment in QuickBooks?
To fix alignment issues when printing checks in QB Desktop, you can verify the printer settings. Additionally, you can disable antivirus software and install printer driver updates.
Gabby Taylor, combines financial expertise with literary prowess. With over a decade in finance, she crafts insightful narratives on navigating fiscal complexities