QuickBooks Printer Setup Not Opening? Here’s How to Fix It

QuickBooks allows users to seamlessly print crucial reports, invoices, and other documents. Sometimes, however, you might find QuickBooks printer setup not opening. Consequently, you cannot print any document required for different business projects. 

Whenever you experience failure when opening the printer setup in QuickBooks, you can notice any of the following indications:

• The printer setup icon remains unresponsive even if you click it multiple times.
• It is possible that the printer setup icon itself disappears.
• You might receive various error messages, such as ‘Could Not Print to Printer. Check Your Printer Selection’ and ‘You Cannot Print Directly to the QuickBooks PDF Converter’.

• You may not be able to find the ‘Print Preview’ option on the window.

This problem can cause severe loss in business productivity because you might not be able to utilize printed reports and files. Fortunately, you can weed out this issue using simple troubleshooting strategies.

Let’s jump into the article to discover all the factors that can provoke this issue and explore how we can fix it effortlessly.

If you need instant help with the QuickBooks printer setup not opening, dial 1(800) 780-3064 to connect with a QB professional.

Why Am I Not Able to Access QuickBooks Printer Setup?

You might discover QuickBooks printer setup not opening due to the following factors:

• Imprecise printer configuration in QuickBooks.
• Faulty network connection between QB Desktop and printer.
• Corrupted hardware components. 
• Damaged QuickBooks data files.
• Faulty Qbprint.qbp file.
• Incomplete or faulty QuickBooks installation on the system.
• Malware attacks on different files, folders, and services. 

Let’s find the most precise hacks to resolve this issue in the following section.

Quick Fixes For Print Problems in QuickBooks Desktop

The following table describes the fastest hacks you can use when you find the QuickBooks printer setup not opening. Explore it and effortlessly overcome this issue.

Now, let’s move to the next section to learn extensive troubleshooting techniques for this issue.

6 Things You Can Do If QuickBooks Printer Setup Not Opening 

Before using any solution for QuickBooks printer setup not opening, you need to do the following:

• Download the latest QuickBooks software updates. This will allow you to promptly use fresh features and bug fixes during the troubleshooting process.
• Install the newest Windows updates. This will enable you to ensure optimum utilization of the Windows operating system when running various solutions. 

Now, let’s move forward to implement the following resolutions:

1. Verify the Printer Configuration

An imprecise printer setup can restrict you from printing QuickBooks files and reports. You should check the printer setup to ensure seamless printing of various QB documents. Here are the steps that you should follow:

Step I: Check the Printer Setup

• First of all, reopen your system and turn on your printer.
• Load the printer papers correctly. After that, click Start and tap the Control Panel icon.

• Next, you have to double-click the Printers and Faxes tab.

• At this point, if your printer appears Offline, you should right-click its icon.
• Select Use Printer Online and double-click the printer icon.
• Now, identify various tasks displayed in the printer queue. Choose Printer and click Cancel All Documents.

• All the printing tasks have now been stopped. You should right-click the printer icon immediately.
• Choose Properties and tap Print Test Page.

Now, if you aren’t able to print the test page, you need to verify the printer name in QuickBooks using the next step. 

Step II: Verify the Printer Settings in QuickBooks 

• Access the QuickBooks window and choose the File menu. 
• Tap Printer Setup, after which you can choose the form that you want to print.

• Now, ensure that the printer name displayed on the QB window matches the valid printer name that you are currently using.

• If you find that the printer name is not matching, move back to Printer Setup and modify the printer name.
• Once you have selected the correct printer name through QuickBooks, you can effortlessly print all your reports and files. 

Is the QuickBooks printer setup not opening even now? If that’s the case, utilize the following method.

2. Resolve Corruption in Your Company File

Your QuickBooks company file damage can prevent you from printing different reports and documents. The simplest way to repair your company file is to run the verify and rebuild data tool.  This tool can remove all company file defects in no time.

Moreover, you can condense your data file to reduce its size. Once you have fixed the company file data, you can print any QB Desktop document.

However, if you still cannot open the QB printer setup, consider running the QB PDF & Print Repair Tool, as described below.

3. Use the QuickBooks PDF & Print Repair Tool

The QuickBooks PDF & Print Repair Tool is a specialized troubleshooting utility that can resolve multiple printing issues. Here’s how you can run this utility: 

• Firstly, ensure you have installed the newest version of QuickBooks Tool Hub on your system.

• Now, quickly double-click the QuickBooks Tool Hub icon. After that, immediately choose the Program Problems tab. 
• At this point, you can click the QuickBooks PDF & Print Repair Tool icon. The tool will start running instantly.

• Once the tool has completed its run, you can close QuickBooks Tool Hub.
• Finally, access QB and print all the documents successfully. 

Do you still find the QuickBooks printer setup not opening? If so, try installing the latest printer drivers, as discussed below.

4. Install the Newest Printer Drivers

Every printer requires you to install the newest printer driver for smooth operation. If you have been using an outdated printer driver, you might not be able to print QB documents. Furthermore, malware attacks can damage printer drivers. To fix this, you should install the fresh printer driver on your computer. You can seamlessly print all QB reports once you have installed the latest version of the printer driver.

If, however, you continue to find the QuickBooks printer setup not opening, consider renaming the QBprint.qbp file as outlined below.

5. Rename the QBprint.qbp File

The QBprint.qbp file contains information regarding print activities in QuickBooks Desktop. Any corruption in this file won’t allow you to access the printer setup. Once you rename this file, QB will recreate it. Here’s how to do so:

• Firstly, open the QuickBooks folder through the correct path: ‘C:\ProgramData\Intuit\QuickBooks 20XX’ (‘XX’ shows your QuickBooks version). 
• Locate the icon of QBprint.qbp file and right-click it.

• Now, select Rename, after which you should add ‘OLDFile’ to the file name. For example: QBprint.qbp.OLDFile
• Hit Enter and open your QB Desktop application.
• Move to the File menu and choose Printer Setup.
• Access the Form Name list and select any transaction.
• Click OK, after which a new QBprint.qbp file will be created.
• Finally, you can print all your documents through QuickBooks. 

Is QuickBooks printer setup not opening even after renaming the QBprint.qbp file? If so, consider repairing QB Desktop as discussed below.

6. Repair Your QB Desktop Application

Internal damage in QB Desktop can prevent you from accessing the printer setup. To fix this, you need to repair QuickBooks using the proper steps. Here’s what you should do:

• Firstly, tap Start, after which you need to identify the Control Panel icon.

• Tap the Control Panel icon and access the Programs menu in the Control Panel window.

• Now, choose Programs and Features, after which you have to click Uninstall a Program.

• At this point, click the QuickBooks icon in the list.
• Choose Repair and follow each step that appears on the screen.

• Complete the repair process and tap the Finish button. 
• Reboot your computer and open your QB Desktop application.

You can access the printer setup in your QB application to print all your documents.

Winding Up

In this comprehensive blog, we have learned verified tactics you can use whenever you find the QuickBooks printer setup not opening. This will help you print all your documents for various projects through QB Desktop. If, however, you continue to experience significant challenges or have a query, you need to connect with a QB professional.

Common Queries Related to QuickBooks Printer Setup

Gabby Taylor

Gabby Taylor, combines financial expertise with literary prowess. With over a decade in finance, she crafts insightful narratives on navigating fiscal complexities