QuickBooks Desktop 2025: What’s New and How to Install

Every year, Intuit releases a fresh version of QuickBooks with innovative features, services, and tools. QuickBooks Desktop 2025 is packed with new advancements that can really revolutionize your workflow. In this blog, we will dive deep into the world of QuickBooks 2025, offering you valuable insights plus some tips and tricks.

In this guide, we will discuss all the new features available in QB Desktop Enterprise 25 and explore how to download and install it on your system. In addition, you will discover unique advantages of this application that will help you to manage your financial data effectively and grow your business multifold. 

Alright then, let’s dive right into it!

If you want reliable guidance regarding QB Desktop 2025, you can immediately dial 1(800) 780-3064 to connect with an experienced QB professional.

All Features in QuickBooks Desktop 2025 – Enterprise Edition

Here are the points that explain all the fresh features and enhancements available in the Enterprise edition of QuickBooks Desktop 2025.

1. Enhanced Collaboration and Communication Capabilities

QuickBooks 2025 has highly improved collaboration and communication features. You can really utilize this software to ensure faster communication with other team members for various projects. The following points mention all the refined collaboration & communication features available in this software:

• You can add up to 40 users with different access permissions. It is possible to maintain control over other users through 14 predefined roles.
• Each distinct user can be assigned access permissions for up to 115 individual activities in the software.

• You can effortlessly track other users and generate reports of user permissions to review existing controls by user or role.
• Intuit has added new in-built communication tools to ensure faster collaboration with various team members for different projects.

2. Advanced Data Management Capacity

Intuit has greatly improved the data management capacity of QuickBooks Desktop 2025. Consequently, you can keep a vast amount of financial data and manage it easily for different projects. Here are the points that will help you understand the upgraded data management facilities: 

• You can now add more than 100,000 names and items to manage your business data in this software.
• It is possible to include a greater number of classes, accounts, vendor types, customer messages, and memorized transactions than any other existing QuickBooks product. 
• QuickBooks 2025 allows you to seamlessly utilize modern operating systems with 64-bit processors. You can ensure faster integration with third-party apps to manage your business data.
• You can effortlessly utilize the new data optimization tool to significantly reduce the size of QuickBooks 2025 desktop company files.

3. Upgraded Security Features

QuickBooks Enterprise 2025 includes highly sophisticated security and compliance features for your financial data. As a result, you can ensure complete data security when working on crucial projects. Here are the points that will help you understand the improved security capabilities of this application:

• QB Enterprise 2025 uses AES-256 (Advanced Encryption Standard with 256-bit key) to provide high level encryption for your PCI (Payment Card Industry) & PII (Personally Identifiable Information) data.

• The enhanced data encryption capabilities are available for online data backup.
• You can use the audit trail facility to successfully review your transactions. As a result, you can easily identify common errors by regularly tracking your data.

4. Automatic Installation of Updates

All new updates of QuickBooks Desktop 2025 will be automatically installed on your system. As a result, you will not be interrupted by product updates. You can seamlessly work on your projects with product updates installation happening in the background.

Furthermore, it is possible to to easily learn when new updates of 2025 QuickBooks Desktop are available so that you can decide when to install them on your computer.

5. Advanced Reporting Capabilities in QuickBooks Desktop 2025

The QuickBooks Desktop 2025 application includes highly improved reporting features that will help you efficiently view and analyze your data. Here are the points that can help you understand the sophisticated reporting features available in this software:

• You can get access to consolidated views of your financial data through Company Snapshot, Payment Snapshot, and Customer Snapshot. Analyzing these snapshot reports will allow you to gain deeper insights into your data.

• This software includes more than 200+ built-in reports that you can easily modify according to your specific business needs. Furthermore, you can access 70 industry-specific reports for enhanced data analysis.
• You can save your time by using the zoom functionality available in reports as it will enable you to easily view specific data segments.
• It is possible to consolidate multiple reports in the 2025 QB Enterprise application to gain detailed insights into your financial data. 
• You can also create new reports to meet your unique business requirements.

6. Improved Job Costing Features

QuickBooks Desktop 2025 allows you to track job costs in real time, helping you to react when costs start cutting into your profits. The following points elaborate on all the new job costing features in this application:

• You can easily find the difference between estimated and real costs. Consequently, you can create more precise budgets in the future.
• It is possible to view reports for all jobs that are in progress or have not yet commenced.

• Multiple reports related to job costing can help you detect patterns in your project expenses. Therefore, it is possible to focus on the most profitable services for your business unit.

7. Upgraded Inventory Management Tools

The 2025 QB Desktop Enterprise software provides you with highly efficient inventory management features. You can effortlessly track your inventory to make real-time business decisions. The following points will help you clearly understand the new inventory management capabilities of this application:

• You can automate your inventory management processes to reduce errors and ensure greater productivity.

• Utilizing the barcode scanning feature in 2025 QuickBooks Desktop mobile app will help you provide the pricing information to your customers and employees in real-time.

• You can easily use the bill of materials cost tracking to gain deeper insights into the profitability of all the different produced or manufactured products.

8. Fully Integrated Payroll Services

QuickBooks Desktop 2025 comes with an in-built payroll that can help you easily manage your data. You don’t need to manually import or re-enter your data. The following points will help you explore all the new payroll features available in this software:

• You can effectively ensure automatic tax payments and filings. This will help you ensure faster execution of different payroll processes for your employees.

• It is possible to provide a single online portal to your employees to view taxes withheld, pay stubs, holidays, and other relevant details. 
• You can offer affordable 401 (K) retirement plans to your employees using QuickBooks Desktop Enhanced Payroll 2025.

Now, let’s find the relevant pricing information for QB 2025 software in the following section.

System Requirements For QuickBooks Enterprise 2025

It is crucial to ensure that your computer meets all the system requirements for QuickBooks Desktop 2025. 

Here is a glimpse of the specifications the software needs to run smoothly.

• Windows 10 (64-bit) or Windows 11 (64-bit)
• Windows Server 2016, 2019, or 2022 (Regular or Small Business Server) for the server computer 
• 8 GB RAM 
• 1280 X 1024 screen resolution or higher. 
• Default DPI settings on the system.
• Google Chrome with a robust Internet connection.

However, we suggest you get to know the system requirements for QuickBooks Desktop 2025 in depth before installing it on your computer. 

Now, let us move to the following section to learn how to install QB Desktop 2025 on the computer.

QuickBooks Desktop Enterprise – Plans and Pricing

QuickBooks Desktop application 2025 is available in three different subscription plans: Gold, Platinum, and Diamond. The Diamond plan offers maximum features, tools, and services, while Gold and Platinum plans typically offer fewer benefits. You need to select the best plan for your business.

Now, let’s discover all the relevant system requirements for the 2025 QB Desktop in the following section.

How to Install QuickBooks 2025 Enterprise Edition – Stepwise Guide

The following steps will help you seamlessly download and install QuickBooks Desktop 2025 on your system:

Step I: Test Your Network 

Before installing QuickBooks Enterprise 2025, you need to make sure that your network matches its requirements. The following points will help you examine your network:

• Firstly, you should check your network bandwidth and ensure that it is more than 40 Mbps or more for optimum performance. 
• It is also recommended that you back up your earlier accounting data. This will help you restore QuickBooks data if you encounter any difficulties.

Now, you need to select any of the following three options to set up your network:

Central Server Option:

You will install QB Database Server Manager on the central server, which also stores your company files. Moreover, QB Enterprise is installed on each workstation, allowing you to access the data files stored on the central server.

Peer-to-Peer Option:

In this option, one system stores the company file, which is accessible to all workstations. All computers have QB Enterprise installed.

Remote Desktop Services Option:

QuickBooks Enterprise is installed on a central server. No workstation has QB Desktop Enterprise installed. The company file can be accessed using the Remote Desktop Service.

Let’s go to the next step to discover how we can install the 2025 QB application.

Step II: Download and Install QuickBooks Desktop 2025

Firstly, you should download QuickBooks Desktop 2025 on all the workstations and the server. After that, you should install QB Enterprise 2025 on the server and configure the Database Server Manager as described below:

Install QB Desktop Enterprise 2025 on the Server and Workstations

• Close all running applications and open the download file.
• Follow each on-screen prompt until you obtain the Choose Installation Type window.
• At this point, you can select the Custom and Network option to customize the installation process.

• You will now see several options for installing QuickBooks. To install and use QuickBooks Desktop in a multi-user environment on the server, you should select the ‘I’ll be using QuickBooks on this computer and storing our company file here so it can be shared over our network’ option. On each workstation, you need to select the ‘I’ll be using QuickBooks on this computer, but the company file will be located on a different computer’ option.

• You can follow each prompt to complete the installation of QuickBooks on your server computer and workstations.

Configure QB Database Server Manager on Your Server 

Configuring QB Database Server Manager on the server is essential to ensure seamless multi-user access to the company files from various workstations. Here’s how to do so:

• The QB Database Server Manager will automatically open once you finish the installation of QB Desktop on the server. If it doesn’t open, go to Start, click Programs, choose QuickBooks, and click QuickBooks Database Server Manager.
• Move to Scan Folders in the Configure Database Server Manager window and tap Add Folder.

• Select the company file folder and tap the Scan button. 
• Once the scan process is completed, you can move to the Monitored Drives tab.

• At this point, you can select all local drives that you need to monitor. This will allow you to monitor any folders or files that are added or removed on the server.

Now, let’s learn the process of configuring multi-user hosting in 2025 QB software in the following section.

Step III:  Set Up Multi-User Hosting on Your Network

You have to ensure that only the server system has been set up to host multi-user access on the network. All other workstations must have multi-user hosting disabled. Here’s how you can do so:

• Access your server computer and open QuickBooks to choose File.
• Go to Utilities and tap Host Multi-Access.

• Click Yes to confirm the multi-user access hosting. After that, move to any workstation and launch QuickBooks.
• Go to Utilities in the File menu and select Stop Hosting Multi-Access.

• Repeat the process on all the remaining workstations. 
• Finally, all systems on the network will have proper multi-user configuration. If, however, you find QuickBooks multi-user mode not working, you can resolve it immediately.

You can move to the next step to discover how you can register QB Desktop 25 and create a fresh data file.

Step IV: Register QuickBooks Desktop and Create Your Company File

After installing QuickBooks Desktop 2025, you should ensure that its registration process is completed within 30 days. Furthermore, you need to create your company file to store your financial data. Here’s how you can do so:

• Open QuickBooks on the computer and access the Help menu. 
• Choose Register QuickBooks and tap Begin Registration. After that, follow all the instructions to complete the registration process.
• It is essential to note that you are required to re-register QuickBooks if you move it from one system to another. 
• To create a new company file, you can go to File and select New Company.

• Tap Express Start and follow all the steps to create a new company file. To fix any issues with the company file, you can run QuickBooks File Doctor.

Let’s find out how to set up your business data in QB 2025 in the following section.

Step V: Configure QB Desktop to Your Business 

Once you create a new company file, QB Desktop setup will walk you through how to add crucial information. Here are the points that describe the process that you should follow:

• Access the Quick Start Center to finish common tasks, such as creating invoices, generating bills, and writing checks. 
• You can go to Lists and click Chart of Accounts to review your chart of accounts. Furthermore, you can add, delete, or modify the account names and data.

• At this point, you can enter historical information for your reports. To do so, you can select a date in the past and enter all transactions from the selected date to today.
• You can also add year-to-date payroll data if you want your payroll reports to be accurate. 
• To create a backup company file on QuickBooks Desktop 2025, select File and tap Create Backup.

•  Select a location and follow the steps to save a fresh backup company file. 
• You can move to Open or Restore Company in the File menu to finish the restoration of the backup company file. Furthermore, you can provide exemption to QB in Windows Firewall.

Let’s go to the following step to find out how we can configure users and roles in QuickBooks 2025. 

Step VI: Set Up Users and Roles on QuickBooks Desktop

You can create and assign distinct user roles on QuickBooks Desktop. Here’s how you need to do so:

• Open QuickBooks Desktop Enterprise 25 on the server and move to Company.
• Click Users, and after that, you should choose Set Up Users and Roles.

• Select Role List and tap New. After that, select an existing role or add a fresh name to the role. 
• Assign access level for different tasks and click OK.
• At this point, you can set up a user by going to the User List.

• Now, tap New and type the name of the user in the User Name box.
• Type a password and assign the new role to the user.
• Tap OK to save the new user configuration. 

In the next section, we will discover how we can transfer data from QuickBooks Pro/Premier to 2025 QB software.

How to Upgrade to QB Enterprise 2025 From QB Pro/Premier 

You can seamlessly move all your data to QuickBooks Desktop Enterprise 2025 from QB Pro/Premier to ensure that you can utilize all the latest tools and features. Here are the steps that you need to follow:

• First of all, ensure that your system meets all the system requirements for QuickBooks Enterprise. 
• Now, download and install QuickBooks Desktop Enterprise 2025 on your computer.

At this point, go to File and tap Create Backup. Follow all the steps and save your backup company file. If you find QuickBooks backup not working, you need to fix it quickly.

• Access QB Enterprise and open your company file using admin credentials.
• Mark the checkbox stating, ‘I understand that my company file will be updated to this new version of QuickBooks.’
• Tap Update Now and click OK to start the update process.

• Once the company file has been updated, you can utilize it through QB Enterprise.
• You can set up a new user permission list for your company file data. After that, move to the Help menu and tap Activate QuickBooks Desktop.

• Follow all the on-screen prompts to verify your information. 

Finally, you will be able to activate and utilize QuickBooks Enterprise 2025 for all your projects. 

Summing Up

In this exhaustive article, we have explored all the latest features and services available in QuickBooks Desktop 2025. Moreover, we discovered how to download and install this software using simple steps. 

Hopefully, you can now effortlessly use QuickBooks Enterprise 2025 to elevate your accounting operations and boost productivity and business outcomes. If, however, you want further information or have a query, you can immediately contact a QB professional.

General Queries on the 2025 QB Desktop Application

Gabby Taylor

Gabby Taylor, combines financial expertise with literary prowess. With over a decade in finance, she crafts insightful narratives on navigating fiscal complexities