While managing payroll, your business unit incurs several payroll liabilities, such as taxes and insurance premiums. Sometimes, however, you find that QuickBooks payroll liabilities not showing in the Payroll Center. It becomes impossible to fulfill tax obligations when you cannot track payroll liabilities.
Moreover, you cannot generate accurate financial reports without access to payroll liabilities. Another common difficulty is that you aren’t able to precisely audit your financial data, making it almost impossible to get a clear picture of the business’s financial health.
The reassuring fact is that you can resolve this technical issue using simple methods. Let’s follow each section of the article to quickly understand why we experience this problem and learn how we can fix it.
If you need instant technical guidance for QuickBooks payroll liabilities not showing, dial 1(800) 780-3064 to connect with a QB professional.
Why Are Payroll Liabilities Not Showing Up in QB Desktop?
Here are the reasons behind QuickBooks payroll liabilities not showing on your system:
- Incorrect mapping of payroll items to various liabilities accounts.
- Inactive payroll liability account.
- Invalid date range in liability checks.
- Obsolete QuickBooks Desktop application.
- Outdated payroll tax tables.
- Improper categorization of QB payroll lists.
Now that we are aware of the reasons why we cannot find payroll liabilities in QuickBooks, let’s move to the next section to explore some really fast resolutions.
Quick Fixes to Use If You Can’t Find QB Payroll Liabilities
Below is a table that includes a few quick fixes that we can utilize when we cannot locate QB payroll liabilities. Go through it and effortlessly discover your payroll liabilities.
| Error Cause | Solution |
| Inactive QuickBooks Payroll Liability Account | Make sure your liability account is active |
| Outdated Payroll Tax Table | Get the most recent version of the QuickBooks Payroll Tax Table. |
| Wrong Payroll Dates | Prior to making payments, the date range must be verified. |
| Payroll Factor is Inaccurately Set Up to Another Liability Account | To correctly set up payroll factors to another liability account, you need to change every payroll item. |
| Lost or Missing QuickBooks Payroll Liabilities | The only way to prevent these payroll-related problems is to find and view the missing QB Payroll Liabilities. |
| Uncategorized QuickBooks Payroll List | Sort and organize your QuickBooks list. |
Now, let’s learn detailed troubleshooting methods for this problem in the following section.
7 Solutions for QuickBooks Payroll Liabilities Not Showing
Implement the following methods to troubleshoot various aspects such as date range and payment frequency. This will help you resolve it when payroll liabilities not showing up in QuickBooks Desktop.
1. Activate the Payroll Liability Account
An inactive payroll liability account won’t permit you to view and access payroll obligations for different tasks. You need to make the payroll liability account fully functional to access payroll tax data, such as social security tax and federal income tax. Here’s how to do so:
- Firstly, open your QB Desktop application and choose Lists.
- Select the Chart of Accounts tab, after which you should look for the names of the relevant payroll liability accounts, such as federal income tax and insurance contribution tax.
- Click Edit if the relevant payroll liability account is shown as Inactive in the list.
- Mark the Make Account Active checkbox, after which you should click Save.
- Finally, you can access payroll liabilities information for all your tasks.
Are QuickBooks payroll liabilities not showing even now? If that’s the case, try the next solution.
2. Verify the Date Range On Payroll Liabilities Checks
You won’t be able to view payroll liabilities if you choose the wrong date range while submitting payroll taxes. Here are the steps that you can use to verify and edit the date range on payroll liabilities checks:
- Open QuickBooks Desktop and navigate to Employees.
- Choose the Payroll Center tab, after which you need to click the Transaction tab.
- Select the Liability Checks option and immediately click Date.
- At this point, use the drop-down menu to select the This Calendar Year option.
- Now, verify the Paid Through Date, and if needed, you can click Edit to modify the date range.
- Finally, tap Save, and you can effectively view and access payroll liabilities. If you encounter QuickBooks error PS038 when sending paychecks, you should fix it quickly.
Do you still find that QuickBooks payroll liabilities are not showing? If so, consider setting up a payment schedule for your payroll tax dues as described below.
3. Set Payment Frequency For Payroll Tax Dues
Your payroll tax dues won’t appear in the payroll liabilities section if you haven’t set up a payment schedule for them. Once you set a payment schedule, all payroll tax dues will show up and you will also be able to fix QuickBooks payroll check transactions not matching. Here’s how you need to do so:
- Firstly, you have to access your QB Desktop window, after which you should select Employees.
- Now, choose the Payroll Center, after which you need to tap the Payroll Liabilities tab.
- Go to Other Activities and quickly choose the Manage Payment Methods option.
- At this point, choose Benefits & Other Payments, after which you should tap Schedule Payments.
- You should choose the relevant payroll liability from the Benefits & Other Payments section.
- Click Edit and choose the Payee (Vendor).
- Type the Account Number and choose the Payment Frequency.
- Click Finish to exit the window immediately. If you still discover QuickBooks payroll not deducting taxes, you should resolve it immediately.
Are QuickBooks payroll liabilities not showing even after setting a payment schedule? If so, you can install fresh payroll tax table updates, as discussed below.
4. Update Payroll Tax Tables If QuickBooks Payroll Liabilities Not Showing
Outdated payroll tax tables can prevent payroll liabilities from showing in the Payroll Center. You need to install payroll tax table updates to find all your payroll liabilities. It will also enable you to ensure effective tax calculation and management. Furthermore, if you find QuickBooks payroll update not working, you should fix it instantly.
If, however, you continue to experience QuickBooks payroll liabilities not showing, consider updating QB Desktop as detailed below.
5. Install the Latest QuickBooks Desktop Updates
An outdated QB Desktop application can easily restrict you from viewing payroll liabilities. Therefore, you need to download QuickBooks Desktop updates on your computer. Having the latest QB Desktop updates will allow you to effortlessly view and access payroll liabilities for relevant tasks. If you cannot find QuickBooks data after update, you should recover it promptly.
Are QuickBooks payroll liabilities not showing despite using the newest QB Desktop version? If that’s the case, immediately verify the mapping of payroll items as explained below.
6. Check the Mapping of Payroll Items
Payroll liabilities won’t show up in the Payroll Center if you haven’t mapped all payroll items to correct liability accounts. Here’s the process to verify the mapping of payroll items:
- You should open the QB Desktop window to choose Lists.
- Now, choose the Payroll Item Lists tab.
- At this point, select the appropriate payroll item icon in the list.
- Right-click the payroll item icon to choose the Edit Payroll Item tab.
- Click Next and select the Accounts option.
- Now, you can change the payroll liability account to ensure proper mapping with the payroll item.
- Finally, you should tap Finish to save the new settings.
Are QuickBooks payroll liabilities not showing in the Payroll Center even now? If so, try repairing the company file as mentioned below.
7. Use the Verify and Rebuild Data Tool
You will be unsuccessful in accessing payroll liabilities if the company file data is corrupted. The easiest way to scan and repair the company file data is to run the Verify and Rebuild Data Utility. Once you have repaired the company file data successfully, you can seamlessly view and access payroll liabilities.
Once you are done verifying and rebuilding the company, the company data will be repaired. It is also recommended to condense your company file data for smooth operations.
Finally, you will be able to quickly find payroll liabilities in QB Desktop after repairing the data file.
Summing Up
In this guide, we have learnt how to resolve QuickBooks payroll liabilities not showing. Hopefully, you can now view and access payroll liabilities for all your projects. If you are still experiencing troubles or have a query, speak to a QB professional.
For issues with payroll and updates in the future, you can use the A2 Autocare knowledge base.
Common Queries On QuickBooks Payroll Liabilities
Why can’t I access the QuickBooks Desktop payroll liabilities report?
You cannot access QB Desktop payroll liabilities report due to invalid mapping of payroll items with liability accounts. In addition, outdated payroll tax tables and corrupted company files can prevent you from accessing payroll liabilities and trigger QuickBooks payroll not calculating taxes.
Where do I find payroll liabilities in QuickBooks?
You need to access the Payroll Center from the Employee menu in QB Desktop. After that, you will find several options to view, access, and adjust payroll liabilities.
How do I adjust payroll liabilities in QuickBooks?
You should go to the Employees menu in QB Desktop. After that, you can choose the Adjust Payroll Liabilities option from the Payroll Taxes and Liabilities tab. Thereafter, you will find all the options for entering payroll liabilities adjustment details.
Gabby Taylor, combines financial expertise with literary prowess. With over a decade in finance, she crafts insightful narratives on navigating fiscal complexities