Verify and Rebuild Company Data in QuickBooks Desktop – Guide

QuickBooks company file incurs damage with time and might get corrupted. It is important to check the company file for data damage and resolve them. 

The option to verify and rebuild data in QuickBooks Desktop allows you to do this. It is a three-step process: first, you verify the company file, rebuild it, and verify it for additional damages. 

Moreover, one must condense the company file every 6 months or a year as the company file gets larger with time.

How to Verify and Rebuild Company Data in QuickBooks Desktop

Here is how to verify and rebuild company data in QuickBooks Desktop in easy steps.

Remember: QuickBooks verify and rebuild company data can resolve corrupt data but cannot bring missing data. In that scenario, you may restore a backup or using Auto Data Recovery tool.

a. First, Verify the Company Data

• Open the Window menu in QuickBooks and choose Close All.
• Select File followed by Utilities.
• Tap on Verify Data.
• What does QuickBooks say?
  • If you see the message, “QuickBooks detected no problems with your data”, there is no issue with the company file and you don’t need to rebuild it.
  • If you see an error message, search on the internet for how to fix it.
  • If you see the message, “Your data has lost integrity”, there is damage in your file. Follow the next steps given to rebuild the company file.

b. Rebuild Company File

• Open the File menu and go to Utilities.
• When QuickBooks asks you to create a backup, follow the instructions to create a backup of the company file. 
• Choose OK. You must create a backup before you can rebuild the company.

• Select the location and the file name with which you want to save the backup. Make sure not to rewrite an existing backup in that folder.

• After saving the company file backup, QuickBooks will rebuild the company file.
• You will get a message stating, “Rebuild has completed”. At that time, select OK.

READ MORE:– QuickBooks Restore Failed

c. Verify Company File for Additional Damage

Let us verify the company file again to check for additional damages. 

• Select File and then go to Utilities.
• Tap on Verify Data.
• What does QuickBooks say?

I. If you see the message, “QuickBooks detected no problems with your data,” there is no issue with the company file, and you don’t need to rebuild it.

II. If QuickBooks shows an error or finds damage, resolve it. You can check the qbwin.log for more info on what went wrong.

Let an Expert Repair the Company File

This was all on how to verify and rebuild data in QuickBooks Desktop. Resolving the company data requires technical expertise, and thus, often, running the tool might not be enough. Data damage can get complicated, and often, only an expert can resolve that.

Moreover, when the file starts getting corrupted, your whole company data is at risk. If you delay it, you might not be able to retrieve your data or log in to QuickBooks. Therefore, speak with our A2 Auto Care expert team right now!

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Gabby Taylor

Gabby Taylor, combines financial expertise with literary prowess. With over a decade in finance, she crafts insightful narratives on navigating fiscal complexities