How to Make QuickBooks Stop Adding New Supplier Automatically

When updating bank transactions, QuickBooks adds new suppliers by copying the vendor name from the bank transactions. Although adding new vendors automatically can be helpful in various ways, this feature can also lead to cluttered records, especially if there are frequent transactions with one-time suppliers. In that case, you must be looking for a way to ensure that QuickBooks stop adding new supplier automatically.

In this guide, we will learn how to effortlessly ensure that QB does not include suppliers automatically and maintain clean bank records.

You can experience multiple challenges whenever QB automatically includes new suppliers in your bank records. Some of the common problems that you can face are described below:

• Incorrect information that leads to failed payment processing.
• Duplicate vendor details can trigger improper reporting and errors during reconciliation. 
• Difficulties in retrieving relevant data from different suppliers.
• Failed integration of QB with various third-party apps.

Let’s now explore the entire article to learn why we face this issue and discover effective ways to troubleshoot it. 

Why Does QuickBooks Adds New Suppliers Automatically?

Here are the reasons why you might find QuickBooks adding new suppliers automatically:

• The option to add new vendors might be enabled in your QB application.
• You may have enabled the automatic categorization of various bank transactions during the import process.
• If your web browser has heavy cache data, you can encounter this issue.
• You may be running a web browser that is incompatible with QB specifications.
• Using an outdated web browser version can be another major reason behind this problem.

Now that you know about the different factors behind this problem, let’s jump to the following section to explore different ways to resolve it.

5 Tricks to Ensure QuickBooks Stop Adding New Supplier Automatically 

The following methods can help you ensure QuickBooks stop adding new suppliers automatically. Make sure that you utilize the various solutions listed below in the correct order. 

1. Turn Off the Automatic Adding of New Vendors

Disabling the automation feature will prevent QB Online from adding any new customers to the list. Let’s turn off the automation feature by following the below steps:  

• In QuickBooks Online, go to the Transactions menu on the left side menu. 
• Choose Bank Transactions and then click on the Gear icon at the lower right side of your screen. 
• From the pop-up window, move to the Automation section and switch off the Add New Vendors option. 
• Finally, you can download new bank transactions without encountering the automatic addition of suppliers.

Sometimes, you might see that QB automatically adds vendors when you import bank transactions. In such cases, you should turn off the automatic categorization of imported bank data as described below.

2. Switch Off the Automatic Categorization Of Bank Data

When you import bank data, QuickBooks categorizes it based on its source, such as sales, taxes, fixed assets, bank loans, customer payments, etc. During the categorization process, QB can automatically add suppliers to the list. You should turn off this feature if you don’t need the automatic addition of vendors. Here’s what you need to do:

• Open QB Online and move to the Banking menu.
• Click Settings, and after that, you should unmark the Enable Suggested Categorization checkbox.

• Finally, you should import bank transactions without worrying about the automatic addition of fresh vendors.

Are you still failing to ensure QuickBooks stop adding new supplier automatically? If that’s the case, try the following troubleshooting hack.

Read More: How to Resolve Errors When Importing Bank Transactions in QuickBooks

3. Run Your Web Browser in Private Mode

The buildup of cache data in your browser can cause technical issues when you import and categorize your bank transactions. Consequently, you might see that new suppliers are automatically added to the bank records in QB Online.

To make sure that this doesn’t happen, you need to operate the browser in incognito mode. Doing so will ensure that the cache data doesn’t create problems when you run QBO. Here are the shortcut keys that you must follow:

Once you have opened the browser in private mode, launch QBO and check if suppliers are added automatically. If you continue to see that suppliers are included automatically in your bank records, you should clear the cache data, as discussed below.

4. Erase Cache and Cookie Data From the Browser

Erasing all cookies and cache data from the web browser can really help you ensure seamless access to QuickBooks Online. As a result, you can effortlessly import bank data without facing the automatic addition of vendors.

If, however, you still notice the addition of suppliers in QBO when updating bank data, consider using a new browser app, as discussed below.

5. Switch to a Different Web Browser Application

Intuit has recommended several web browsers to ensure seamless access to QB Online products. If you notice the automatic addition of suppliers during bank data import, you can easily switch to a different browser. Here’s the table that shows various web browsers that you can run to access QB Online:

Once you utilize any of the recommended browsers stated above, you will be able to download bank data without having to face the automatic addition of vendors.

Summing Up

In this comprehensive blog, we showed you how you can make QuickBooks stop adding new supplier automatically using different methods. Hopefully, you can now download bank transactions without having to face the automatic addition of new vendors. 

If, however, you still encounter various difficulties or have a query, you connect with a QB professional for real-time assistance. 

Common Queries On QuickBooks Adding Suppliers

Gabby Taylor

Gabby Taylor, combines financial expertise with literary prowess. With over a decade in finance, she crafts insightful narratives on navigating fiscal complexities