When it comes to good accounting software, the options in the market are exhaustive. If you try to explore various accounting software like Xero, Sage, QuickBooks, etc., it will take days or weeks to test them yourself and know which one is good for your business. Therefore, to address that, we have developed this blog that mentions the top 7 accounting software in USA with all the relevant details.
Due to the diverse requirements of businesses, an accounting software that might be the best fit for a business might not be the right one for the other one. Therefore, we have also listed down the pros and cons of each accounting software to help you make the right choice.
Alright, then, let’s jump into the article to find all the precise details regarding various accounting software currently prevailing in the US market and learn how to choose the best one for your business.
Explore the Most Popular 7 Accounting Software in USA – 2025
Let us take a look at the most popular 7 accounting software in USA . These are trusted by the experts and the business people equally when it comes to handling accounting, bookkeeping, invoicing, and sales tax.
Below is the complete description of the strengths & shortcomings of these accounting apps, along with their pricing details and subscription plans.
7. FreeAgent
FreeAgent is an accounting software that gives you a bird’s eye view of the company’s performance, income, expenses, and profit. It is the best for small businesses, providing features like integrated stopwatch, expense and time tracking, and aligns with GDPR (General Data Protection Regulations).
The software features a comprehensive dashboard, business insights, and security measures and supports multi-currency, cash flow tracking, payroll, and invoicing. FreeAgent allows you to integrate with platforms like Stripe, PayPal, and Zapier. Moreover, the software provides customer support via chat or email.
> Features
- One can forecast their corporation tax bill.
- Allows filing the self-assessment tax return to HMRC.
- One can review VAT returns and files with a single click.
- The software offers customer support via Chat and Email
- Easier to analyze cash flow and check due tax bills.
- It supports Windows.
> Pros and Cons
| Pros | Cons |
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- Price: Plans start at $12 a month. (There is a 12% Discount on Annual Payments)
- Free Trial: 30 Days Free Trial
6. Wave Accounting
Wave is designed for small businesses and freelancers and features online payment and payroll applications. It is easy to use, offers double-entry accounting, and is integrable with accounting applications.
Wave is completely free, and users can use it for invoicing, banking, payment acceptance, accounting, and, in some states, payroll. The accounting software also flags overdue invoices, tracks cash flow, and even offers the option to accept online payments; however, the users will have to pay for that. The users also get a payroll feature, but the tax services are only available in some states.
> Features
- The smart dashboard provides complete information about the current status of the business and its performance.
- You can track income and expenses without much hassle.
- There is no limit on how many professional invoices you can create and send.
- You get customer support via email
- The supported platform is Windows
> Pros and Cons
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> Pricing
- Accounting: $0
- Free chat support for two months
- Payroll self-service: $20
- ACH payments: 1%/transaction
- Payments: $ 2.9% + $0.30/transaction
- Payroll: $35
5. Xero
Xero is accounting software used in the USA and abroad. It is designed especially for small businesses in the USA and offers a high-quality experience for businesses seeking precision and efficiency. It comes packed with tools that allow location-based time tracking, and takes cost allocation a step further. Moreover, with Xero, no system work is isolated, as you can integrate it with TurboTax, QuickBooks, and Mailchimp.
Xero is incredibly versatile. With Hubdoc, data collection is simple. With its multi-currency functionality, you can handle foreign transactions and keep up-to-date inventory records. With the ability to track projects and run payroll, Xero is suitable for a small business.
> Features
- You can track bank cash flow.
- One can send online invoices with online payment options.
- Xero allows you to connect to your bank.
- One can record and manage receipts or expenses.
- You can review employee’s payroll information.
- Xero allows you to generate financial reports and monitor the amounts.
- Customer support is provided via Email
- Xero supports Windows, Mac, Android, and iOS
> Pros and Cons
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> Pricing
- The most basic plan starts at USD 25/month.
- The Free Trial is of 30 Days.
4. Sage Accounting
Sage comes with rich financial reporting capabilities and a user-friendly dashboard that one can personalize according to the requirements. The tool is most useful if you want to get data about your business, such as finding the areas for cost-cutting or preparing financial reports. Sage allows you to get data from thousands of areas like customers, employers, vendors, locations, product lines, and so on.
The dashboard comes with detailed real-time financial reports that help you instantly manage practical issues like a hiccup in the supply chain, etc. Moreover, if you are going for Sage Cloud-Based Accounting, you can access the software from anywhere with the internet.
> Features
- You can integrate it with Office 365.
- Photos of receipts uploaded to OneDrive are auto-synced with Sage.
- Sage 50 Accounting allows you to access transaction history, customer details, and account balances from Outlook.
- The supported platforms are Windows and Mac.
> Pros and Cons
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> Pricing
- The most basic plan starts at USD 34.30 a month. (You get a 40% Discount on Yearly payments.)
- You get a free trial of 30 days. (It doesn’t require a credit card)
3. FreshBooks
FreshBooks provides everything one will need for basic accounting, such as income/expense management, automated invoicing, billing, generating, downloading, and emailing reports/statements, and so on. It is a cloud-based accounting solution that is quite efficient. FreshBooks is user-friendly and provides impeccable customer support. Moreover, it is fast to deploy and makes your investment worth every penny.
With FreshBooks, you can track the time for each project. The tool makes it very easy to view and create invoices and integrate them with other services.
> Features
- FreshBooks enables you to organize expenses effortlessly.
- It allows you to generate invoices for clients with just a few clicks.
- It allows you to use log hours and put them onto the invoice automatically.
- FreshBooks offers customer support via Phone, Chat, and Email
- You can collaborate on projects.
- Supported platforms: Windows, Android and iOS
> Pros and Cons
| Pros | Cons |
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> Pricing
- Price: The most basic plan costs $4.50 a month ( You get a 5% Discount on Yearly Payment)
- Free Trial: 30 Days Free Trial (Don’t Require a Credit Card)
2. Zoho Books
Zoho Books is a highly preferred accounting software in the USA, owing to its steep learning curve and affordable prices. It is easy to integrate with GSuite and numerous payment service providers, Office 365 and Slack, as well as Add-on APIs and mobile apps.
The accounting software is quite expensive and has features like income/expense tracking, reconciliation, general ledger, a comprehensive range of reports, and analytics. It also makes it easy to export information. Moreover, the accounting software also has several mobile applications that allow businesses to manage company accounts anywhere they go.
> Features
- Zoho Books automatically generates the report and calculates taxes.
- It enables you to integrate with numerous online payments.
- Zoho Books provides various plans from which you can choose.
- You get customer support via Phone, Chat, and Email.
- It allows the users to follow up on payments using automatic alerts.
- Moreover, you can track expenses and record bills.
- It supports Windows, Android, and iOS.
> Pros and Cons
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> Pricing
- Monthly Plans
- Professional: $ 29 per organization/month
- Standard:$19 per organization/month
- Basic: $ 9 per organization/month
- Yearly Plans
- Professional: $ 290 per organization/month
- Standard: $190 per organization/month
- Basic: $90 per organization/month
1. Intuit QuickBooks
QuickBooks by Intuit is one of the most popular accounting software programs in the USA. The software makes it easy to generate invoices, financial reports, and payroll operations. You can also prepare tax returns and automate tax filing in QuickBooks. QuickBooks has both a web version and a desktop application and offers apps for iOS and Android. The mobile application makes it easier to check and manage accounts at any time.
Additionally, QuickBooks is renowned as the top accounting software for CPA practices in the USA, with many accountants relying on its features. Furthermore, the software offers a variety of plans specifically designed for self-employed individuals, small businesses, and accountants to select from.
> Features
- One can check and manage accounts at any time, from anywhere.
- Roles and permissions allow multiple layers of security in QuickBooks.
- You have the option to manage your cash flow according to vendors’ due.
- You get customer support via Phone
- It supports Windows, Android, and iOS
- QuickBooks supports online banking integration.
- One can create professional invoices and sales receipts.
> Pros and Cons
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> Pricing
Price: The most basic plan starts at USD 11/month (You get a 30% Discount on annual payments).
Free Trial: There is a 30-day free trial for the new user.
Once you start using QuickBooks for your business operations, you can surely increase your overall efficiency, productivity, and profitability.
Final Words
In this extensive guide, we have discussed all the essential details regarding the top 7 accounting software in USA, such as the pricing, features, advantages, and common shortcomings. Hopefully, you can now choose the most appropriate accounting software depending on your current business requirements.
If, however, you still need further information or guidance, you can connect with an experienced QB professional. They will answer all your queries about the accounting software you are thinking of buying and help you choose the right one for your business.
Common Queries On Accounting Apps in the USA
What are the QuickBooks accounting services?
QuickBooks provides accounting services like assisted bookkeeping and full-service bookkeeping. Moreover, you can use QuickBooks to create invoices, receive payments, and more. You can opt for assisted payroll or carry them out yourself.
Which is the best accounting software in the USA?
QuickBooks is generally considered the best accounting application in the USA. A major portion of accountants and small businesses rely on QuickBooks. It is available in two major versions: the desktop version (QB Desktop) and the cloud-based version (QB Online).
Which version of QB Desktop will be available in the US markets in 2025?
QuickBooks Desktop 2025 is set to be released in the US markets. Actually, QB Desktop 2025 will be the Enterprise edition as Intuit has decided not to release the Pro, Premier, or Accountant editions in 2025.
Gabby Taylor, combines financial expertise with literary prowess. With over a decade in finance, she crafts insightful narratives on navigating fiscal complexities